Using & Visiting Special Collections

Online Assistance

Using the Reading Room

Location & Registration

SCA is located on the lower level of the Merrill-Cazier Library in Room 035. Please check the main building hours page for closings or limited hours. Visit for a campus map. Unless otherwise noted, we welcome both walk-ins and appointments.

SCA operates under a closed-stack environment and as such patrons must use materials in the Tanner Reading Room and materials may not be checked out. First time users must complete a Registration Agreement (good for 5 years) and provide a picture ID each time they use materials. Users must agree to the Reading Room Rules.

Reading Room Rules

  • Staff will assign patrons to a seat in the Reading Room.
  • Notes should be taken on laptops, tablets, or loose paper. Staff will provide paper for notetaking.
  • Staff will check laptops, electronic tablets, and notes before patrons leave the reading room.
  • Only pencil is allowed for note taking. No pens are allowed.
  • When working with foldered materials, only one folder may be removed from the box at a time. Preserve the existing order of any unbound materials
  • No food, candy, gum, or beverages
  • Patron photography of materials is typically allowed, but cannot be done without prior approval from staff.
  • You will be asked to show your ID each time you visit Special Collections and Archives to use materials.

Digitization Services

Loose/Bound Paper Items

Item Type Cost
A single folder/item (no page limit) Free
Multiple folders/items Pages 1-100: Free
Pages 101-500: $0.50/page
More than 500 pages: An estimate will be provided based on staff time, format and the equipment required
Large format items (e.g. maps and architectural drawings)
5 items or fewer: Free
More than 5 items: $5.00 setup fee +$2.00/scan


Number of Photographs Cost
5 or fewer Free
5-20 $5.00/image
More than 20 An estimate will be provided based on format and the equipment required

Audio & Video

Audiovisual materials will be digitized at no-cost but will take at least 4 weeks for processing.

Digitization in the Special Collections Reading Room

With staff approval, patrons can digitize materials during Reading Room appointments using personal photographic equipment with no flash, including camera phones and digital cameras or the Reading Room overhead scanner. All scanning is for personal use only; copyright and use restrictions may apply.