Agency Requirements

The Council on Government Relations is maintaining information about Institutional and Agency Responses COVID-19 and Additional Resources.

Below you will find the agencies that we most often work with and requirements that must be fulfilled in order to be in compliance with that agency's plan. To the right you can find all other agencies that we work with and their specific requirements. If an agency has not provided information regarding repository preference you may want to check your project or grant guidelines to see if a preferred repository is mentioned. Otherwise, communicate with colleagues in your field about which data repository they use. USU has a repository DigitalCommons@USU that is available See our additional repository resources for more options. Note that all publications are embargoed for 12 months. 

National Science Foundation (NSF)

Effective as of January 2016, most data should be published at time of article publication. Any remaining data should be published within a reasonable timeline. Data should be published within an appropriate repository. Publications must be archived in NSF-PAR. A simple handout is available on how to deposit NSF funded publications. 
Public Access Plan | General Information | FAQ

United States Department of Agriculture (USDA)

Effective as of January 2016, data must be published within a reasonable time period. Data should be published USDA Ag Data Commons amongst other repository options. Publications must be archived in PubAg. 
Public Access Plan | General Information | DMP Statement 2019

National Institute of Health (NIH)

Effective as of April 2008, data must be published at time of article publication. See NIH-supported repositories for publication options. Publications must be archived in PMC. For more information on NIH Public Access Policy or about how papers get into PubMed Central, click these links.
Public Access Plan | General Information | NIH sharing policies | FAQ

National Aeronautics and Space Administration (NASA)

Effective as of October 2015, data must be published at time of article publication. Data must be published in NASA archives or some other repository. See question 16 on FAQ 3 for more information on NASA archives. Publications must be archived in PubSpace. A training video is provided to facilitate that process. 
Public Access Plan | General information | FAQ 1 | FAQ 2 | FAQ 3

Copyright Agreements

Upon publishing your article, you will complete a Copyright Transfer Agreement, which typically transfers many, if not all, of your article copyright to the publisher.

You can retain some of your rights, especially rights that allow you to deposit a version of the article in a repository.  

SPARC Author Addendum:  fill out and attach to any article submission to indicate which rights you wish to retain.

 Repository Resources

Effective as of October 2017, data must be published within 24 months of award's end date. ICPSR is the preferred repository that data be deposited in; National Statistical and Data Centers for specific Programs. Publications must be made available in PMC. 
Public Access Plan | General Information | Resources for NIDILRR Grantees

Effective as of February 2015, data must be published by time of article publication. Data should be deposited in a commercial repository. Publications must be made available in PMC
Public Access Plan | General Information

Effective as of October 2014, data must be published within 30 months of collection. Data should be published in a publicly accessible repository. Publications must be made available in PMC
Public Access Plan | General Information

Effective as of July 2013, all data must be published by time of article publication and/or within 30 months of collection. The National Center for Health Statistics (NCHS) or CDC WONDER are appropriate repositories to use. Publications should be made available in CDC STACKS. 
Public Access Plan | General Information

Effective as of October 2015, data must be published within a reasonable time frame. Data must be published in a public repository. Publications must be made available in DOD/DTIC. 
Public Access Plan | General Information

Data should be made available by time of article publication. For more information see IES public access statement below. IES provides several suggestions for appropriate repositories to use. Publications must be published on ERIC. 
Public Access Plan | Public Access Statement | General Information | FAQ

Effective as of October 2014, data must be published by time or article publication. More information is provided regarding what repository should be used. Publications should be archived using PAGES. 
Public Access Plan | General Information | FAQ 1 | FAQ 2

Effective as of December 2015, data must be published by time of article publication. The repository used must be publicly accessible. See appropriate repositories for options. Publications must be made available in the National Transportation Library. 
Public Access Plan | General Information | FAQ

Effective as of the year 2018, extramural research must be made available within 30 days of publishing associated articles on PMC. Data must be archived on a publicly accessible repository. Metadata must be entered in EPA's EDG. Articles must be published on PMC.
Public Access Plan | General Information

Effective as of October 2015, data must be published by time of article publication. Data should be published in an appropriate data repository that reflects the PI's field of research where available. Articles should be published in PMC.
Public Access Plan | General Information

Review project or grant guidelines for data archiving and article publication requirements. Data should be published in a publicly accessible repository that is specific to the field of research where available. 
Public Access Plan | General Information | FAQ

Effective as of October 2015, data must be made available within 12 months of article publication. Data should be published within the EDI registry of datasets. Articles should be published in NIST/PMC. 
Public Access Plan | General Information

Effective as of January 2016, data must be made available within 12 months of article publication. For long term data preservation look into using NOAA Data Centers. Articles must be published in NOAA Central Library. 
Public Access Plan | General Information | FAQ

Effective as of October 2015, data must be published within 12 months of article publication. Data must be published in a Smithsonian approved data repository. Articles must be published in Smithsonian Research Online. 
Public Access Plan | General Information | Directive 609 | Directive 610

Data must be published within 12 months of article publication. Data should be archived in Development Data Library or other appropriate repository. Articles should be published on DEC. 
Public Access Plan | General Information | FAQ 1 | FAQ 2

The VA has not specified when data should be published. Review grant or project guidelines for any specified procedures. Articles should be published in PMC.
Public Access Plan | General Information | FAQ

Effective as of October 2016, data must be published by time of article publication. Data should be published in an USGS approved repository. Articles must be published in USGS Publications Warehouse. 
Public Access Resources | General Information | FAQ